Emails are a vital part of our lives as millennials. Inboxes play a major role in our lives. We experience the best and worst news via emails. Adestra found that 73% preferred email as a method of communication. You probably use email to communicate with others. But do you know the proper way to introduce yourself?
What is an email self-introduction?
In order to make the right first impression, it is important to include a self introduction message in your email. It is a way to introduce someone to you who does not know you, for any reason.
A self-introduction is not meant to replace a resume or cover letter, but it can be a good way to set the tone of future communications. In order to craft a self-introduction that is effective, its important to grab your readers attention.
Learn How to Write Emails Step-by-Step
Take a look at the email and see how you can improve it.
1. Find Shared Connections
It is important to check if you share any connections with someone before sending an email. Consider asking a mutual friend who worked at the same company or attended the same school if you can mention them in your email. This will help to establish your credibility and improve the chances of receiving a positive response.
2. Email Subject Lines
What motivates you to open an email or click on a link in an article that arrives in your mailbox? Whats in the subject?
You need a professional, well-written subject line to get the recipients attention. You dont need to include the word "formal" in your subject line if you are formally introducing yourself.
If youre going to use the subject "Hello, my name is Jane," why not add a hint as to what your email will be about? Try "Open Marketing Position Inquiry."
You are sending a professional-looking email, even though it may seem official. You dont wish to write "Hey Jane! Just wanted to introduce myself! Keep the informality for the body.
3. The greeting
In emails, you can introduce yourself in the same way as you do on social media or by email. The first lines of an email can make the recipient decide whether to read the rest or to close it. That goes for both formal and informal email greetings.
What is the best way to choose a greeting that will be received well? First, you need to think about the recipient.
- Who is the person in question?
- Why do I want to write them?
- What is the difference between formal and informal?
As weve discussed, a business email may seem to be the opposite of what you want. However, things are changing in business. We dont send each other emails that are disconnected anymore – now we communicate with each other in a more cordial way.
How can you begin a professional-looking email?
To John, a friend -> To an official, professional person such as a professor or businessperson
Good morning, John. If you want to send a message that is less formal and aimed at a younger person in business
John. -> Universal, greeting for all occasions
It may appear to casual at first, but its actually perfect. This is a concise way to get right to your point.
The use of "To whom is it addressed" as a salutation is not acceptable. If youre not familiar with the person, it is best to say "Hello" and then explain who you are. Ask for the name of the person. More on that is in the following section.
4. Use the recipients name
In order to create a lasting impression, you should always make sure that your introduction email is well-written. How better to make a great first impression than by highlighting the person you are writing about? Take a few moments to show your appreciation for the recipients work or company.
You can do this by mentioning something you admire. You can establish an immediate connection by mentioning a similarity, such a hometown or shared almamater. To begin your email, make the recipient appreciate and feel valued.
5. Clarify your purpose for reaching out
Its crucial to communicate clearly the purpose of your email in the body. Introduce yourself briefly and mention how you found their email address. To add credibility, mention the name of your contact if there was a common connection. Next, state your purpose for writing the email. If youre asking for information, a meeting or a job, be sure to ask clearly and directly.
6. Close the email by making a polite Request
Your emails conclusion should include a concise and clear request for the recipient. Please make sure that you are politely asking for something and not demanding it. For example, you can express that you hope they will take your job application into consideration and attach your rГ©sumГ©. You can increase your chances of receiving a positive reply by ending the letter with a well-articulated and respectful request.
7. The Sign Off
You should always express your appreciation before closing the email. You can show that youre aware of the busy schedules of the recipients and are grateful for them reading your email. The use of a professional ending, such "Sincerely", "Best regards" or other similar phrases can leave an impression. Please include your contact details in your signature. Link to your professional online profile and work portfolio. This will help the recipient better understand you and your value.
8. Check for errors
Do not forget to proofread all your emails. Checking for typos and grammatical or awkward errors can be the key to making a good impression on the recipient. You can ask a colleague or friend to look over your email quickly before sending it. First impressions matter, so sending a professional email with no errors will help you to make a good first impression.
